{
  "schema_version": 1,
  "diagram_type": "workflow",
  "meta": {
    "title": "Northline Coffee — Month-End Close Runbook (2026-07)",
    "output": "northline-close.html",
    "animation": "trace",
    "quality_profile": "showcase",
    "views": [
      {
        "id": "pull-sources",
        "label": "Pull the sources",
        "focus": [
          "freeze",
          "export_payouts",
          "bank_statement",
          "sync_receipts"
        ],
        "note": "Each system hands over its month: Shopify orders, Stripe payouts and fees, the Chase statement, and the QuickBooks sync."
      },
      {
        "id": "reconcile-and-review",
        "label": "Reconcile and review",
        "focus": [
          "book_fees",
          "bank_rec",
          "review_pl",
          "lock"
        ],
        "note": "The controller books fees, reconciles Chase 1002 to zero difference, reviews the P&L, and only then locks the period."
      },
      {
        "id": "breaks",
        "label": "When it does not tie",
        "focus": [
          "bank_rec",
          "unmatched",
          "book_fees"
        ],
        "note": "An unmatched deposit stops the close. It is investigated and re-booked; the period is never locked with an open break."
      }
    ]
  },
  "lanes": [
    {
      "id": "shopify",
      "label": "Shopify"
    },
    {
      "id": "stripe",
      "label": "Stripe"
    },
    {
      "id": "bank",
      "label": "Chase 1002"
    },
    {
      "id": "books",
      "label": "QuickBooks"
    },
    {
      "id": "controller",
      "label": "Controller"
    },
    {
      "id": "exceptions",
      "label": "Breaks",
      "variant": "exception"
    }
  ],
  "phases": [
    {
      "id": "gather",
      "label": "Gather (day 1–2)",
      "fromCol": 0,
      "toCol": 1
    },
    {
      "id": "tie",
      "label": "Tie out (day 3–4)",
      "fromCol": 2,
      "toCol": 3,
      "variant": "emphasis"
    },
    {
      "id": "sign",
      "label": "Sign off (day 5)",
      "fromCol": 4,
      "toCol": 5,
      "variant": "dashed"
    }
  ],
  "groups": [
    {
      "id": "tie_out",
      "label": "Zero-difference gate",
      "lane": "controller",
      "fromCol": 2,
      "toCol": 3,
      "variant": "emphasis"
    }
  ],
  "mainPath": [
    "freeze",
    "export_payouts",
    "bank_statement",
    "sync_receipts",
    "book_fees",
    "bank_rec",
    "review_pl",
    "lock"
  ],
  "nodes": [
    {
      "id": "freeze",
      "lane": "shopify",
      "col": 0,
      "type": "frontend",
      "label": "Freeze",
      "sublabel": "July orders",
      "brand": "shopify"
    },
    {
      "id": "export_payouts",
      "lane": "stripe",
      "col": 1,
      "type": "backend",
      "label": "Export",
      "sublabel": "payouts + fees",
      "brand": "stripe"
    },
    {
      "id": "bank_statement",
      "lane": "bank",
      "col": 2,
      "type": "database",
      "label": "Statement",
      "sublabel": "Chase 1002 July",
      "tag": "cash SoT"
    },
    {
      "id": "sync_receipts",
      "lane": "books",
      "col": 2,
      "type": "database",
      "label": "Sync receipts",
      "sublabel": "sales + tax"
    },
    {
      "id": "book_fees",
      "lane": "books",
      "col": 3,
      "type": "database",
      "label": "Book fees",
      "sublabel": "Stripe export"
    },
    {
      "id": "bank_rec",
      "lane": "controller",
      "col": 3,
      "type": "security",
      "label": "Reconcile",
      "sublabel": "Chase = QBO",
      "tag": "0 difference"
    },
    {
      "id": "review_pl",
      "lane": "controller",
      "col": 5,
      "type": "security",
      "label": "Review P&L",
      "sublabel": "flux vs June",
      "tag": "human gate"
    },
    {
      "id": "lock",
      "lane": "books",
      "col": 5,
      "type": "database",
      "label": "Lock period",
      "sublabel": "close date set",
      "tag": "books SoT"
    },
    {
      "id": "unmatched",
      "lane": "exceptions",
      "col": 3,
      "type": "security",
      "label": "Unmatched",
      "sublabel": "deposit break",
      "tag": "owner: controller"
    }
  ],
  "edges": [
    {
      "from": "freeze",
      "to": "export_payouts",
      "variant": "emphasis",
      "route": "drop",
      "fromSide": "bottom",
      "toSide": "top"
    },
    {
      "from": "export_payouts",
      "to": "bank_statement",
      "variant": "emphasis",
      "route": "drop",
      "fromSide": "bottom",
      "toSide": "top"
    },
    {
      "from": "bank_statement",
      "to": "sync_receipts",
      "variant": "emphasis",
      "route": "drop",
      "fromSide": "bottom",
      "toSide": "top"
    },
    {
      "from": "sync_receipts",
      "to": "book_fees"
    },
    {
      "from": "book_fees",
      "to": "bank_rec",
      "label": "tie",
      "variant": "emphasis",
      "route": "drop",
      "fromSide": "bottom",
      "toSide": "top"
    },
    {
      "from": "bank_rec",
      "to": "review_pl",
      "label": "0 diff"
    },
    {
      "from": "review_pl",
      "to": "lock",
      "label": "signed",
      "variant": "emphasis",
      "route": "drop",
      "fromSide": "top",
      "toSide": "bottom",
      "labelAt": [
        625,
        539
      ]
    },
    {
      "from": "bank_rec",
      "to": "unmatched",
      "label": "break",
      "variant": "security",
      "role": "error",
      "route": "drop",
      "fromSide": "bottom",
      "toSide": "top",
      "labelAt": [
        430,
        663
      ]
    },
    {
      "from": "unmatched",
      "to": "book_fees",
      "label": "re-book",
      "variant": "dashed",
      "role": "return",
      "route": "return-left",
      "fromSide": "left",
      "toSide": "left"
    }
  ],
  "cards": [
    {
      "dot": "emerald",
      "title": "Who owns each gate",
      "items": [
        "Shopify freeze: operations",
        "Stripe export and statement pull: bookkeeper",
        "Reconcile, review, and lock: controller"
      ]
    },
    {
      "dot": "rose",
      "title": "Stop conditions",
      "items": [
        "Chase 1002 does not reconcile to a zero difference",
        "A deposit has no Stripe payout or wholesale ACH behind it",
        "The period is never locked with an open break"
      ]
    },
    {
      "dot": "cyan",
      "title": "Evidence kept",
      "items": [
        "Stripe payout export and Chase statement filed with the close",
        "Reconciliation report at zero difference",
        "Lock date recorded in QuickBooks"
      ]
    }
  ]
}